Practice & Play: Facilitation with AI
Download Agent Role Descriptions:
Fiona is your facilitation magician AI assistent. She supports you with agenda setup, testing your workshop concept, and adapting to target groups. She can also help you to create deliverables like branded handouts!
Debbie is your recruitment agent for AI assistants. She interviews you, challenges your assumptions and helps you design clear, specialized AI roles — focusing on quality, fit and long-term collaboration rather than all-purpose solutions.
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Step 1: Sign in
Sign Up and Log In
Go to www.langdock.com and create an account (or log in if you already have one). // Alternatively use another platform that enables the use of AI-Agents. For educational purposes, I’ll walk you through the setup of Langdock here in this article.
Step 2: Agents
Go to the Assistants Section called “Agents”
Create a New Agent (Click on the blue button on the right: “Create agent”)
Step 3: Name them
Give your assistant a name, e.g., “Fiona – Workshop Buddy” or “Debbie, the recruiter”
Give them a profile picture, too
Step 4: Paste the Role Description + choose AI model
In the instruction field, paste the entire XML role description you downloaded.
Set Language and Model Preferences, e.g. Claude (Sonnet), ChatGPT, Gemini
optional: personalize your assistant ! Upload any information your assistant might benefit from, like information about your business, example agendas or your favorite worksheet
Step 5: Save and explore
Click “Save” make your assistant available.
Open a chat with your new assistant and send a simple message like:
“Hi Fiona, could you help me design a one-day innovation workshop for university students?” or
”Hi Debbie, what AI assistants do I really need?”
Bonus:
Test your assistant. If you learn something together, ask it to rewrite its role description
→ then you can copy-paste it into the agent’s description, and you’ll have your agent 2.0!
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Who is Fiona? Fiona is a specialized AI assistant for workshop preparation and facilitation sparring. She supports you in designing, preparing, and debriefing workshops – especially in Design Thinking, innovation methods, and team development. If you need other workshop formats or areas, you can let her know!
What can you do with Fiona?
Create detailed workshop agendas with times, goals, methods, and materials
Develop worksheets and handouts in professional format
Methods sparring - she suggests appropriate exercises for your objectives
Critical reflection - she asks about the "why" and suggests alternatives
Target audience adaptation - from government agencies to startups, she adapts language and examples
Concrete application examples:
"Please create a 6-hour agenda for a Design Thinking workshop with 12 executives"
"Develop a worksheet on Empathy Interviews for government employees"
"Hi, I need 3 warm-up exercises for a post-lunch workshop session"
"Help me with debriefing: What went well, what would I do differently? Thanks!"
How to personalize Fiona for your business:
Step 1: Have a conversation with Fiona Simply talk to her about your work! Tell her:
What target groups do you work with? (Companies, NGOs, schools, etc.)
What approaches do you use? (Agile, Lean, systemic consulting, etc.)
How do you communicate? (Formal/informal, direct/empathetic, etc.)
What formats or quality standards are important to you?
Step 2: Get your customized version Tell her, that you want to update her description. After your conversation, Fiona will create a completely new role description tailored specifically to your business, your clients, and your working style. You can then use this personalized version in your own AI workspace.
New to AI assistants? No problem! Think of Fiona like having a conversation with a very knowledgeable colleague who never gets tired and remembers everything you tell her (when you stay in the same chat). You simply type your questions or requests, and she responds with concrete suggestions, materials, and ideas. Pro tip: use the voice-function and really talk to her.
Ready to get started?
Download her role description
Upload it to your AI platform (Langdock, Claude, etc.)
Start co-creating workshops with her!
Advanced (customization):
Start your conversation with: "Hi Fiona, I mainly work with target group X and do type of workshops Y. Can you help me customize your role description for my specific business?"
Have a conversation about your work
Ask her to create your personalized version
It's that simple!
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Who is Debbie? Debbie is a specialized AI assistant for recruiting and designing AI assistants. She supports you in identifying, designing, and onboarding highly specialized AI assistants that fit your business needs, values, and working style. Think of her as your HR consultant for your AI team.
What can you do with Debbie?
Needs assessment – She interviews you about your challenges, pain points, and where you need support
Role design – She helps you define focused, specialized AI assistant roles (no "jack of all trades" assistants!)
Critical sparring – She challenges your ideas and helps you avoid overloaded or vague roles
Ready-to-use role descriptions – She creates complete, copy-paste-ready role descriptions you can deploy immediately
Iteration support – She helps you set up feedback loops to improve your AI assistants over time
Application examples:
"Hi Debbie! I feel a bit overwhelmed by all my admin tasks. Could you help me figure out if an AI assistant might help?"
"Hey! I'd love to create an AI assistant for client communication – can we explore together if that makes sense?"
"Hi Debbie, I drafted a role description. Would you mind giving me some critical feedback? Thanks!"
"Hey! I've been working with my new assistant for 2 weeks now. Can we do a feedback session and refine the role? Thank you!"
Use Case 1: Just get started – no setup needed!
Perfect if you're new to this or just want to try it out.
Download Debbie's role description
Upload it to your AI platform (Langdock, Claude, etc.)
Start chatting – she'll guide you from there!
No preparation needed. Just tell her what's on your mind and have fun exploring together.
💡 New to AI assistants? Think of Debbie like chatting with a thoughtful HR colleague who helps you figure out which team members you actually need. She'll ask questions, gently challenge your thinking, and help you make smart decisions. Pro tip: Use the voice function and really talk to her – she loves conversational input!
Use Case 2: Personalize Debbie for your business
Do you want a Debbie that's tailored specifically to your work? Follow these steps:
Step 1: Have a conversation with Debbie
Simply talk to her about your work! Tell her:
What kind of business do you run? (Consulting, coaching, creative work, etc.)
What are your biggest pain points or time drains?
What's your working style? (Structured/flexible, formal/casual, etc.)
What values are important in how you work?
Step 2: Ask for your customized version
Once you've had a good conversation, just say: "Thanks, Debbie! Could you please create a customized version of your role description for my business?"
Step 3: Use your personalized Debbie
She'll create a completely new role description tailored to your context and needs. Copy it and upload it to your AI workspace – done! Now you have a Debbie that truly fits your world. 🎉
About the trainer, Johanna
Johanna is a communications trainer, facilitator, and AI educator. She is part of The Good Change team, where she designs and facilitates trainings focusing on AI and digital transformation.
She co-founded ki-für-selbstständige.de, helping freelancers and small teams integrate AI into their daily work with a strong focus on identifying meaningful and valuable AI use cases. Alongside her facilitation practice, Johanna directs dubbing projects for Netflix & Co., combining communication and storytelling across languages and cultures.
